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Yakima Valley Trolleys Online Privacy Notice
Version 2020/04/11
This Privacy Notice explains how the Yakima Valley Trolley (hereafter, "YVT"), a nonprofit organization in the U.S. State of Washington, collects and processes your Personal Data.
This Privacy Notice applies to information we collect about individuals who interact with our organization online. It explains what personal information we collect and how we use it.
Introduction
Each time you use our Site, the current version of the Privacy Notice will apply. Accordingly, whenever you use our Site, you should check the date of this Privacy Notice (which appears at the top) and review any changes since the last version. This Privacy Notice is applicable to all Site visitors, registered users, and all other users of our Site.
"Personal Data" is any information that enables us to identify you, directly or indirectly, by reference to an identifier such as your name, identification number, location data, online identifier or one or more factors specific to your physical, physiological, genetic, mental, economic, cultural or social identity. By visiting www.yakimavalleytrolleys.org or any of our subdomains, (together the "Site"), you acknowledge that you have read and understood the processes and policies referred to in this Privacy Notice.
Who We Are and How to Contact Us
The Data Controller responsible for your personal information for the purposes of the applicable European Union data protection law is:
YVT Privacy
P.O. Box 796
Yakima, WA 98907
United States of America
How We Collect Personal Data
Personal Data That You Give Us
We may collect and process the following Personal Data that you give to us:
- Contact information including full name, organization, e-mail address, and phone number
- Member information as collected in our Membership Application including mailing address, volunteer interests, and related experience
- Member preferences as expressed via online polls
- Event registration, donation, and membership history
- Payment information at the time of making a dues payment, donation, event registration, or purchase or for purposes of recurring payments
Personal Data We Collect from Others
We may collect and process the following Personal Data about you, provided to us by others:
- Group member information as provided to us by family or corporate membership administrators
Non-Personal Data
We collect information that is sent to us automatically by your web browser and we may use this information to generate aggregate statistics about visitors to our Site, including, without limitation:
- IP address, browser, device, operating system, and local time zone
Please check your web browser if you want to learn what information your browser sends or how to change your settings.
Cookies
Like many websites, our Site uses cookies to distinguish you from other users of the Site. This helps us to analyze the use of the Site to customize and improve the content and the layout of the Site. When you first access the Site, you will receive a message advising you that cookies are in use. By continuing to browse the Site, you agree to our use of cookies as described in this Privacy Notice.
You do not have to accept our cookies and can block them by activating the setting on your browser that allows you to refuse all or some cookies. You may also delete them after they have been placed on your hard drive. If you do not accept or delete our cookies, some areas of the Site that you access may take more time to work or may not function properly. For more information about cookies, visit: https://www.allaboutcookies.org/.
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer, if you agree. Cookies contain information that is transferred to your computer's hard drive.
We use the following cookies:
- Google Analytics cookies, to track traffic and utilization patterns on our site
- Facebook Pixel cookies, to track traffic and utilization patterns on our site
- Cookies put in place on our behalf by Wild Apricot to facilitate user accounts on our members.yakimavalleytrolleys.org subdomain
"Do Not Track" Signals
We do not respond to web browser "do not track" signals. As such, your navigation of our Site may be tracked as part of the gathering of quantitative user information described above. If you arrive at our Site by way of a link from a third party site that does respond to "do not track" requests, the recognition of any "do not track" request you have initiated will end as soon as you reach our Site.
How We Use Your Personal Data
We will only process your Personal Data, including sharing it with third parties, where (1) you have provided your consent which can be withdrawn at any time, (2) the processing is necessary for the performance of a contract to which you are a party, (3) we are required by law, (4) processing is required to protect your vital interests or those of another person, or (5) processing is necessary for the purposes of our legitimate commercial interests, except where such interests are overridden by your rights and interests.
We may use Personal Data for the following purposes:
Personal Data That You Give Us
- To provide our newsletter and other informational e-mails, provided you have given your consent
- To respond to your questions and inquires
- To notify you about changes to our membership service
- To carry out our obligations arising from your membership, or any other contract entered into between you and us and to provide you with the information, products and membership services that you request from us
- To organize events that you have purchased or registered for, and to provide you with information, and other materials, relating to the content of the event, the speakers, sponsors and other attendees
- To process payments relating to membership dues, donations, event registrations, and store purchases
Personal Data We Collect from Others
- To administer group memberships
Non-Personal Data
- To administer our Site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes
- To improve our Site to ensure that content is presented most effectively for you and your computer
- As part of our efforts to keep our Site safe and secure
- To measure or understand the effectiveness of advertising we serve to you and others
When We Share and Who Can Access Your Personal Data
We may share your Personal Data for the purposes described in this Privacy Notice with:
- Officers, members, volunteers, employees, and contractors of the YVT who manage our online Site and social media, membership services, fundraising, communications, events, and operations
- Analytics and search engine providers that assist us in the improvement and optimization of our Site
- Trusted third-parties which we rely on to maintain the Site such as membership software providers, payment service providers, and donation service providers
We will only transfer your Personal Data to trusted third-parties who provide sufficient guarantees in respect of the technical and organizational security measures governing the processing to be carried out and who can demonstrate a commitment to compliance with those measures.
Selling Your Personal Data
We will not sell your Personal Data to third parties for their use without your consent.
Children and Privacy
Our Site is not directed to children under the age of 13. If you are not 13 years or older, do not use our Site. We do not knowingly collect Personal Data from children under the age of 13. If we learn that Personal Data of persons less than 13 years-of-age has been collected through our Site, we will take the appropriate steps to delete this information.
Security and Storage
Although we use security measures to help protect your Personal Data against loss, misuse or unauthorized disclosure, we cannot guarantee the security of information transmitted to us over the internet.
Transfer of Personal Data Outside of The European Economic Area ("EEA") and International Users
We are headquartered in the United States. Your Personal Data may be accessed by us or transferred to us in the United States or to our affiliates, partners, merchants, or service providers who are located worldwide. If you are visiting our Site from outside the United States, be aware that your information may be transferred to, stored, and processed in the United States where our servers are located, or to other locations where our trusted third-parties have operations. By using our Service, you consent to any transfer of this information.
How Long We Store Your Data
We will retain your information for as long as your account is active or as needed to provide you with our Site. If you wish to cancel your account or request that we no longer use your information to provide you service, contact us at . We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
Where We Store Your Personal Data
All information you provide to us is stored on our secure servers. Unfortunately, the transmission of information via the internet is not always completely secure.
The Personal Data that you provide to us is generally stored on servers located in the United States or on the servers of trusted third-parties worldwide. If you are located in another jurisdiction, you should be aware that once your Personal Data is submitted through our Site, it will be transferred to our servers in the United States, or to the servers of our trusted third-parties, and that the United States currently does not have uniform data protection laws in place.
Your Rights
If any of the information that we have about you is incorrect, or you wish to have information (including Personal Data) removed from our records, please contact us at .
Additionally, if you prefer not to receive e-mail messages from us, please let us know by clicking on the unsubscribe link within any message that you receive.
Your European Rights
You have the right to ask us not to process your Personal Data for marketing purposes. We will usually inform you (before collecting your Personal Data) if we intend to use your Personal Data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your Personal Data.
Under European data protection law, in certain circumstances, you have the right to:
- Request access to your Personal Data
- Request correction of your Personal Data
- Request erasure of your Personal Data
- Object to processing of your Personal Data
- Request restriction of processing your Personal Data
- Request transfer of your Personal Data
- Withdraw your consent
In addition, where you believe that the YVT has not complied with its obligations under this Privacy Notice or European law, you have the right to make a complaint to an EU Data Protection Authority, such as the UK Information Commissioner's Office. You can exercise any of these rights by contacting us at .
Your Californian Rights
FOR RESIDENTS OF CALIFORNIA ONLY. Section 1798.83 of the California Civil Code requires select businesses to disclose policies relating to the sharing of certain categories of your Personal Data with third parties. If you reside in California and have provided your Personal Data to the YVT, you may request information about our disclosures of certain categories of Personal data to third parties for direct marketing purposes. Such requests must be submitted to us at .